Alphabetical Filing System Advantages And Disadvantages

In this filing alphabetical index is required.

Alphabetical filing system advantages and disadvantages. Alphabetical filing is one method of managing medical records. It is an indirect method of classification of filing. Alphabetical filing has several advantages. Advantages of alphanumeric filing.

Each of these types of filing systems has advantages and disadvantages depending on the information being filed and classified. This article looks at alphabetical filing. Files are organised by surname and further broken down by first name. All files and folders are given separate numbers.

In addition you can separate each type of filing system into subgroups. The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order. It includes name address phone number subject and other information along with file number.

Filing systems offer advantages and disadvantages to office settings. Papers may be misfiled due to misspelling of names. Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages.

Alphabetical numeric and alphanumeric. The disadvantages of alphabetical filing are given below. For example in an alphabetical group of a correspondence with albert may be given number a 1 and with alex jones number a 2 and so on. Most companies use traditional filing systems where paper documents are filed in filing cabinets.

The most common type of filing system used is an alphabetical system. It requires a lot of time to find papers and thus hinders the speed of operation. B the staff should be able to learn and become comfortable with the system in a timely manner. Disadvantages of alphabetical classification of files.

A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. Numeric systems are evaluated in other articles. It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system.

Filing and classification systems fall into three main types. Suitable for large offices having a large number of files and folders.